How to configure Outlook to get your email.
Outlook is a wonderful tool to get all your emails in one place. If your like me, you have multiple email accounts. Logging on to each one to get the emails is a pain, so I use Outlook to gather them all up and send them to my inbox. This will work for almost any email provider except Yahoo. For Yahoo, you will need to pay for their premium email or get an additional program which slows your Outlook down. If you have a Yahoo account, it's best to go to Yahoo and get your email there. Unfortunatly for smart phone users, Yahoo can be a bit of a challange as well.
Note: Verizon users please change your port on your outgoing server to 587 before June 1, 2010. Verizon is making this change to help stop bots from sending bogus spam emails from your email account.
Basic configuration and directions:
Open Outlook and go to your mail page. This is where we will start.
- At the top, go to tools, account settings, and then the email tab. (should be the first one.)
- Click “new” (just above name, just below the email tab.)
- Select the button “Microsoft exchange, pop3, imap, or http.”
- Click next
- Click at the bottom left “manually configure server settings or additional server types"
- Click next
- Make sure the button “Internet Email” is selected
- Click next
- For most email accounts they will be Pop3. For AOL, you will use IMAP.
- Fill in the form with your email account information. For your user name, you will usually use your full email address.
- For you incoming mail server, you will need to look that part up with your email provider. For example Verizon users will put in “incoming.verizon.net” and “outgoing.verizon.net” respectively.
If you are using AOL, use IMAP settings and use “imap.aol.com” for incoming and “smtp.aol.com” for outgoing.
Or for AOL you can use Pop3 setting and use “pop.aol.com and smtp.aol.com”
(your choice each has its own advantages.)
If you are using Net2Nite.com or Godaddy.com for your email server, use the following: incoming “pop.secureserver.net”, outgoing “smtpout.secureserver.net”.
For Gmail users: use IMAP settings and use “imap.gmail.com and “smtp.gmail.com”.
- Make sure the box “remember password” is checked if you don’t want to enter your password every time you get your email.
- Leave the box “Require logon using secure password authentication (SPA)” unchecked.
- Click more settings
- Click the Outgoing Server tab. Make sure that 'My outgoing server (SMTP) requires authentication' is selected. The radio button 'Use same settings as my incoming mail server' should also be selected.
- Click the Advanced tab
- Use the following settings for your email server.
Verizon: incoming- 110; outgoing- 587 (note this is a change from 25 starting June 1, 2010)
AOL: incoming- 110 or 143; outgoing- 587
Net2Nite or Go daddy: incoming- 110; outgoing- 25
Gmail: incoming- 993 and SSL encrypted; outgoing 587 and TSL encrypted.
- Click ok
- Click “test account setting”
- Click done.
These are some of the most commonly used email setups for Outlook. For Hotmail, windows live and others, there are additional plug-ins and software needed to get your email. I don’t cover those in this article.